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How to collaborate on microsoft whiteboard

Rob Woodgate is a writer and IT consultant with nearly 20 years of experience across the private and public sectors. He’s also worked as a trainer, technical support person, delivery manager, system administrator, and in other roles that involve getting people and technology to work together. Read more.

A whiteboard is a great tool for collaborating with others. If you’re working remotely and can’t physically gather around one, though, you’ll need a virtual solution—like Microsoft Whiteboard.

Although Whiteboard is available for anyone with a free Microsoft account or any paid Microsoft 365/Office 365 (M365/O365) subscription, the collaboration features currently only work with members of the same organization.

So, if you’re using a personal M365/O365 subscription, you can’t collaborate yet; however, Microsoft has said this will change in the future.

Sharing a whiteboard is simple, and the process is the same whether you’re using the Whiteboard client or web app.

We’ll be using the Windows 10 client, as it has more features and is our recommended method.

How to Share a Board with Someone

To share a board with an individual, open it in the Whiteboard client, and then click the blue Invite Someone button.

How to collaborate on microsoft whiteboard

In the “Invite” panel that appears, type name of the person with whom you want to share, or select their name from the “Suggested Contacts” list.

How to collaborate on microsoft whiteboard

When you select someone, she is granted edit rights to the board by default. This means she can edit the board’s contents, share it with someone else, or rename it. If you don’t want that person to have those rights, click the Pen icon next to “Can Edit,” and change the permissions to “Read-Only.”

How to collaborate on microsoft whiteboard

Next, click “Invite.”

How to collaborate on microsoft whiteboard

The person with whom you’ve shared your whiteboard will receive an invitation via email with a link. When she clicks it, it takes her to the whiteboard. The whiteboard will appear on the front page of the Whiteboard app, so she can access it without returning to the email that contains the link.

To stop sharing a board with someone, go to the front page of the Whiteboard client. Click the ellipsis (. . .) next to the board you want to stop sharing, and then click “Invite Participants.”

How to collaborate on microsoft whiteboard

Click the ellipsis (. . .) next to the name of the person with whom you want to stop sharing, and then click “Remove Participant.”

How to collaborate on microsoft whiteboard

The board will be removed from her Whiteboard app, and the link she received will no longer work.

How to Share a Board with Multiple People

To share a board with multiple people, open it in the Whiteboard client, and then click the blue Invite Someone button.

How to collaborate on microsoft whiteboard

In the “Invite” panel that opens, click the ellipsis (. . .), and then select “Create Sharing Link.”

How to collaborate on microsoft whiteboard

Toggle-On the “Web Sharing Link Off” option.

How to collaborate on microsoft whiteboard

A unique sharing link will be created.

Despite the text that says the link can be shared between personal accounts, Microsoft’s documentation says it only works with others in your organization. We were unable to share a board from a personal account with another personal account during our testing.

This will almost certainly change in the future, but, at this writing, you can only share a board with someone in your company.

Click “Copy Link” to copy it to your clipboard.

How to collaborate on microsoft whiteboard

You can now send this link to anyone in your organization. When they click it, the board will open. It’ll also show up on the front page of the Whiteboard app, so they can access it without returning to the link.

To prevent people from accessing a board, toggle-Off the “Web Sharing Link On” button to delete the link. Anyone who clicks it afterward will see an error message telling them they don’t have access to that board.

Whiteboard makes it easy to collaborate in the hybrid workplace or classroom. Brainstorm, plan, and share with others on a digital canvas, all in real time!

Here are just some of the things you can do in Whiteboard:

Running effective meetings

Learning and coaching

Where can I use Whiteboard?

Whiteboard is available on the following platforms:

How do I create a new Whiteboard?

After you’ve downloaded Whiteboard to your device or opened the web version in your browser, sign in with your Microsoft account.

When you launch the Whiteboard web experience or any of the standalone Whiteboard apps, you’ll start with the board picker:

How to collaborate on microsoft whiteboard

Here, you can find all the whiteboards that you’ve previously created or accessed. To create a new board, select the Create new Whiteboard tile.

Visit the How to use Whiteboard in Microsoft Teams support page to learn how to create a new board in Teams.

What are the basic areas of Whiteboard?

Here’s an example of a freshly created whiteboard that’s ready for your ideas:

How to collaborate on microsoft whiteboard

Left side: Here, you will find the ability to select pointer or inking mode, as well as expand or collapse the Create panel. The Create panel lets you add items to your board, such as sticky notes, text, images, shapes, and more.

Top center: This is where you will find the different ink options available. There are three pens that you can choose from, you can customize their color and thickness, and choose whether the pen draws arrows. You can also find the highlighter, eraser, and lasso tools here. Use the latter to select multiple items on the board.

Top left: Here, you can select Home to go back to the board picker, undo or redo your last action, or change the name of your current board.

Top right: Use the Share link here to get a link that you can share with others to collaborate on your current board. In Settings, you can do things like export the board to an image, format the board’s background, and access Help.

How do I collaborate with others on Whiteboard?

Collaboration is the heart of Whiteboard, and here’s how to do it:

In Microsoft Teams: While in a Teams meeting, you can share a whiteboard from the Share tray, or you can also prepare your board ahead of time and then present it. In a Teams channel or chat, you can add a whiteboard by selecting the + button at the top of the screen, and then searching for Whiteboard. For more information, see How to use Whiteboard in Microsoft Teams.

In standalone Whiteboard apps: Select the Share button at the top right, where you can generate a Share link. Send this link to your participants. You can collaborate outside of a meeting, or share your screen during a meeting — the choice is yours!

How do I interact with Whiteboard?

You can use Whiteboard on almost every device — whether you use a mouse and keyboard, screen reader, touchscreen, or a pen.

For example, you can use your Surface Pen to fully unlock drawing and erasing on your Surface device, a stylus or your finger to interact on a touchscreen, or your mouse and keyboard and let Whiteboard’s ink beautification feature make your lines and shapes look perfect.

See also

Now that you’ve learned the basics, check out our other Whiteboard guides to learn more!

The Microsoft Whiteboard app includes the capability for Surface Hubs and other devices with the Microsoft Whiteboard app installed to collaborate in real time on the same board.

Prerequisites

To use whiteboard collaboration complete the following actions:

  • Add Whiteboard.ms, whiteboard.microsoft.com, and wbd.ms to your list of allowed sites.
  • Open port: HTTPS: 443 (normally configured when you first run Surface Hub.)

Office 365 requirements

  • Whiteboard collaboration is only supported in the Office 365 commercial environment and requires Office 365 with cloud-based Azure Active Directory (Azure AD).
  • You can only run collaborative sessions among users belonging to the same Office 365 tenant.
  • Office 365 Germany or Office 365 operated by 21Vianet do not support whiteboard collaboration.

Collaborating with whiteboards

To start a collaboration session:

  1. In the Whiteboard app, tap the Sign in button.
  2. Sign in with your organization ID.
  3. Tap the Invite button next to your name at the top of the app.
  4. Write or type the names of the colleagues you wish to collaborate with.

On the other device, such as a Surface Hub, when you are signed in, the shared board will now appear in the board gallery.

User tips

  • Log in to access your whiteboards. As you work, changes are saved automatically.
  • Name your whiteboards to help organize your content and find it quickly. Select the … to open the menu. Select the Options gear icon to access more tools and features of the Whiteboard.
  • Use Ink to shape to turn drawing into actual shapes like circles, squares, and triangles.
  • Use Ink to table to turn a drawn grid into a table with rows and columns.
  • You can also change the background color and design from solid to grid or dots. Pick the background, then choose the color from the wheel around it.
  • You can export a copy of the Whiteboard collaboration for yourself through the Share charm and leave the board for others to continue working.

If you are using Whiteboard and cannot sign in, you can collaborate by joining a Teams or Skype for Business meeting, and then sharing your screen. After you’re done, tap Settings > Export to email or save a copy of the board. If you choose to export to SVG, it exports vector graphics and provides higher resolution than PNG and can be opened in a web browser.

New features in Whiteboard

The Microsoft Whiteboard app, updated for Surface Hub on July 1, 2019 includes a host of new features including:

  • Automatic Saving – Boards are saved to the cloud automatically when you sign in, and can be found in the board gallery. There is no local folder name or directory.
  • Extended collaboration across devices – You can collaborate using new apps for Windows 10 or Windows 11 PC and iOS, and a web version for other devices.
  • Richer canvas – In addition to ink and images, Whiteboard now includes sticky notes, text and GIFs, with more objects coming soon.
  • Intelligence – In addition to ink to shape and table, Whiteboard now includes ink beautification to improve handwriting and ink grab to convert images to ink.
  • More color and background options – Whiteboard now includes more pen colors and thickness options along with additional background colors and designs.
  • Teams Integration – You can automatically launch Whiteboard from a Teams meeting and share with participants.

A whiteboard is a great tool for collaborating with others. However, if you’re working remotely and can’t physically gather around one another, you’ll need a virtual solution, like Microsoft Whiteboard.

Although Whiteboard is available to anyone with a free Microsoft account or any Microsoft 365 /Office 365 subscription (M365 / O365), the collaboration features currentlyonly work with members of the same organization.

So if you’re using an M365/O365 personal subscription, you still can’t collaborate; however, Microsoft has said that this will change in the future.

What is Microsoft Whiteboard and how is it used?

Sharing a whiteboard is simple and the process is the same whether you’re using thewhiteboard clienteitherWeb Application.

We will use the Windows 10 client as it has more features and is our recommended method.

How to share a board with someone

To share a whiteboard with someone, open it in the Whiteboard client, and then click the blue Invite Someone button.

In the “Invite” panel that appears, type the name of the person you want to share with or select their name from the “Suggested Contacts” list.

How to collaborate on microsoft whiteboard

When you select someone, they are given editing rights on the board by default. This means you can edit the board content, share it with someone else, or rename it. If you don’t want that person to have those rights, click the pencil icon next to “Can Edit” and change the permissions to “Read Only”.

How to collaborate on microsoft whiteboard

Then click “Invite”.

How to collaborate on microsoft whiteboard

The person you shared your whiteboard with will receive an email invitation with a link. When you click on it, it takes you to the whiteboard. The whiteboard will appear on the main page of the Whiteboard app, so you can access it without going back to the email containing the link.

To stop sharing a whiteboard with someone, go to the main page of the Whiteboard client. Click the ellipses (…) next to the board you want to stop sharing, and then click “Invite Participants.”

How to collaborate on microsoft whiteboard

Click the ellipses (…) next to the name of the person you want to stop sharing with, and then click “Remove Participant.”

How to collaborate on microsoft whiteboard

The whiteboard will be removed from your Whiteboard app and the link you received will no longer work.

How to share a board with multiple people

To share a whiteboard with multiple people, open it in the Whiteboard client, then click the blue Invite Someone button.

How to collaborate on microsoft whiteboard

In the “Invite” panel that opens, click the ellipses (…) and then select “Create share link”.

How to collaborate on microsoft whiteboard

Activate the option “Web sharing link disabled”.

How to collaborate on microsoft whiteboard

A unique share link will be created.

Despite the text that says the link can be shared between personal accounts,Microsoft documentationsays it only works with other members of your organization. We were unable to share a board from one personal account with another personal account during our tests.

This will almost certainly change in the future, but as of this writing, you can only share a board with someone in your company.

Click “Copy Link” to copy it to your clipboard.

How to collaborate on microsoft whiteboard

You can now send this link to anyone in your organization. When they click on it, the board will open. It will also appear on the main page of the Whiteboard app, so they can access it without going back to the link.

To prevent people from accessing a dashboard, disable the “Web Sharing Link Enabled” button to remove the link. Anyone who clicks on it will then see an error message telling them they don’t have access to that dashboard.

How to collaborate on microsoft whiteboard

If you want to collaborate on a Microsoft Teams’ meeting, a good way to do it is to use the whiteboard feature. Here’s how.

Microsoft Teams is a business and chat collaboration app that provides several remote meetings features. One of the most useful is the whiteboard in Microsoft Teams which allows the presenter and other users to visually present information to other colleagues.

Think of the Whiteboard you use in the meeting room in your place of business, except this one is virtual. You can use it to sketch out brainstorm ideas on the digital canvas. If you haven’t taken advantage of it yet, here’s how to use the Whiteboard in a Microsoft Teams meeting.

How to Use the Whiteboard in a Microsoft Teams Meeting

The whiteboard feature is much like a standard whiteboard that you’d see in a classroom or the meeting room at your company. You can draw on it, write on it, and use it to work on information together in a meeting.

The information added to a Teams whiteboard is stored in the cloud and is accessible to anyone with a Teams invite.

To use the whiteboard feature in Microsoft Teams:

  1. Launch the Microsoft Teams app and click the Meetings icon on the left.
  2. When the Meetings screen opens, you can start a meeting right away or schedule one for later.How to collaborate on microsoft whiteboard
  3. When the session begins, the members you sent the invite or link to need to click the Join now button.How to collaborate on microsoft whiteboard
  4. To bring out the board, click the Share Tray icon. Wait a moment while features appear and click the Microsoft Whiteboard option.How to collaborate on microsoft whiteboard
  5. The whiteboard should load up—you can start drawing and more. You can bring up different thicknesses, styles, and colors in the writing pens section. You can also add different shapes, emoticons, and other objects.How to collaborate on microsoft whiteboard
  6. Click the Options button next to your profile button and select keyboard shortcuts.How to collaborate on microsoft whiteboard
  7. That will give you an extensive list of different keyboard shortcuts for various functions and navigation tasks on the Whiteboard.How to collaborate on microsoft whiteboard

How to Export a Whiteboard Image in Teams

If you’ve worked on a whiteboard in a Teams meeting, you might want to save it for later. You can export the whiteboard image to work on it later or to share it with others.

To export a Whiteboard in Microsoft Teams:

  1. In a Microsoft Team meeting, click the Settings icon and choose Export image from the menu.How to collaborate on microsoft whiteboard
  2. Select the resolution you want to save the image at—you’re able to select Standard or High resolution.
  3. When you’re ready, click the Export button.How to collaborate on microsoft whiteboard
  4. Now the image will export to your default Downloads folder. If you choose Standard, the image will be in the JPG format, while High will export it in the PNG format.How to collaborate on microsoft whiteboard

Once you’ve exported it, you can edit it further in a fully-fledged image editor, such as SnagIt or Photoshop.

How to collaborate on microsoft whiteboard

Collaborating in Microsoft Teams

Once you start using a whiteboard in a Teams meeting, you’ll start to see how useful it can be. You can then start to use more advanced features, such as creating project templates for specialized meetings. As long as all meeting participants are on a stable connection, group sketching is responsive for everyone on a Teams call.

The whiteboard isn’t the only useful feature available for Microsoft Teams users. So, for example, you can add Microsoft Teams to Outlook or create a team with a template. It’s not limited to sharing the whiteboard either—you can share your PC screen in Teams too.

Note: Features mentioned in this article apply to Whiteboard on the web, Whiteboard mobile apps, and Microsoft Teams. They’ll soon be available in Whiteboard on Windows and on Surface Hub.

Get even more out of your Microsoft Whiteboard experience with these useful tips!

Don’t start from scratch

Not sure how to start a new board? Get inspired with our pre-made, customizable templates for common scenarios like brainstorming, lesson plans, compare and contrast, two truths and a lie, and many more!

How to collaborate on microsoft whiteboard

Make boards read-only when needed

If you started your whiteboard in a Microsoft Teams meeting or channel, you can choose to put it in read-only mode whenever you want your co-workers or students to stop collaborating on it. This is a useful way to finalize your boards (for example, after a deadline has been reached).

You can enable Read-only mode for the board you currently have open by turning off the Other participants can edit option. Your preference remains in effect for the current board even after the associated meeting has ended.

How to collaborate on microsoft whiteboard

Drive engagement with reactions

Use reactions to interact with others and vote on ideas and items on shared boards.

How to collaborate on microsoft whiteboard

Use ink tools for better visuals

Quickly create perfect shapes with ink shape recognition. Draw familiar shapes and watch Whiteboard clean them up!

How to collaborate on microsoft whiteboard

Need to visualize workflows or processes? Use the arrow pen to draw arrows in your favorite colors.

How to collaborate on microsoft whiteboard

Hold the Shift key while inking to draw perfectly straight lines with ease.

How to collaborate on microsoft whiteboard

Save time with keyboard shortcuts

Speed up your interactions with Whiteboard by using these handy keyboard shortcuts.

In a time of hybrid work business leaders want to empower people to come together and share their best ideas. We want to help with solutions that are fluid, dynamic, and cloud powered to enable collaboration from anywhere.

Over the past year, we’ve learned a lot about working remotely, but recognize that spontaneous creativity and rich collaboration can be a challenge. A lot of us miss the hallway conversations that took place on our way to and from meetings that sparked new ideas, huddling around a whiteboard to visually capture the conversation, and the luxury of “reading the room”. We need solutions designed for extreme flexibility so people can collaborate from anywhere and at any time. According to research conducted for Microsoft’s Work Trend Index, more than 80 percent of managers say they expect more flexible work from home policies post-pandemic, and more than 70 percent of employees say they expect to take advantage of them. Relying on tools that require everyone to be physically present simply isn’t viable anymore.

We’ve seen the growing need for virtual team creativity solutions usage of our products. Over the past year, we’ve seen a 12 fold increase in monthly active users of Microsoft Whiteboard, a clear signal that our customers are hungry to digitally connect and create together.

Here are three of my favorite Teams capabilities that help me collaborate with my team.

How to collaborate on microsoft whiteboard

Collaborate and create with Microsoft Whiteboard in Teams

It’s easy to pull up a Whiteboard and start sharing ideas. In your Teams meeting, tap on the share button, and you will see Whiteboard show up among the options. Select, and let the brainstorm begin. You can lay out text, sticky notes, write out your agenda, and more. And gone are the days of “can someone take a picture of the whiteboard and share it with the group?” All of the work will automatically be saved so your team can refer back to and update it whenever they need to.

It’s also simple to prep your Whiteboard ahead of the meeting. Simply double click the meeting invite in Teams Calendar, click the Whiteboard tab and prepare your Whiteboard. When the meeting starts, your pre-prepared whiteboard is already in the meeting.

For projects and longer-term discussions, you can add a Whiteboard to a Teams channel. Now, the Whiteboard is accessible to the channel’s members, and they can view and update it any time, enabling ongoing brainstorm and collaboration. Simply click the “+” button at the top of any Teams channel to add a tab, search “Whiteboard,” and follow the prompts to name your Whiteboard and optionally post to notify the channel that Whiteboard is now enabled.

And when you’re in a large meeting—such as an all hands, town hall, or training session—you can use breakout rooms in Teams for smaller group conversations. And it’s easy to create a dedicated Whiteboard for each room. After joining a breakout room, select Microsoft Whiteboard under Share content in Teams.

Note: The new Share content experience is coming soon. To access the full functionality of Whiteboard like templates and much more, you can open the Whiteboard application on Windows 10 or iOS using the “Open in App” button. And for additional support, please see these articles:

Get real-time feedback from participants using Polls in Teams

Whether you are running a large-scale training session, leading your monthly all hands, or teaching in a remote classroom, Polls in Teams meetings enables presenters to get real-time feedback and turn attendees into active participants. These polls leverage the infrastructure and capabilities of Microsoft Forms to enhance your virtual meeting experiences.

As the meeting presenter or organizer, you can prepare polls in advance. Simply go to your Teams meeting chat or Teams meeting details view and add (+ button) the Forms app as a tab to start creating polls. This tab will be automatically named “Polls.”

During the meeting, the presenter or organizer can launch a poll without leaving the meeting window by first clicking the Forms icon at the top of your Teams window. All your prepared polls appear on the right pane, from which you can choose which poll to “launch.”

After the meeting, you can evaluate poll results in the “Polls” tab directly. You can even export them into an Excel workbook to run any analysis or share with colleagues or view them on the web in the Forms app. With Forms’ intelligence and data insights, you can minimize the time it takes to create polls and take action on the information your polls collected.

Transform your presenting experience with PowerPoint Live in Teams

Reading the room, seeing people’s expressions and natural interactions became more difficult to do when in a virtual meeting. To address this challenge, we created PowerPoint Live in Microsoft Teams. This exclusive and unique experience benefits both presenters and audience members, offering the rich presenting capabilities of PowerPoint and the collaboration of Microsoft Teams giving meeting participants the tools to interact, engage, and follow along in a way that fits their needs.

PowerPoint Live in Teams gives you all the tools you need to present confidently. You can now review notes, engage in chats, and see your audience – all in one view. It is also easy to seamlessly transition between presenters without that awkward switching.

And it’s not just great for presenters, attendees can interact with content like hyperlinks and videos while consuming the content at their own pace. This redefines the way people interact with presentations and keeps viewers engaged.

To get started, simply launch a Teams meeting. Then, instead of opening a PowerPoint deck and sharing your screen, unlock the benefits of PowerPoint Live by picking a recent file or uploading a file under the PowerPoint Live section of the new and improved Share content in Teams

Reimagining how we work in a hybrid world will be a challenge for all of us. But when I consider the potential of technologies like Microsoft Whiteboard, Polls, and PowerPoint Live in Teams, I’m excited by the opportunity ahead. We can create a world where people connect and share ideas to innovate across space and time, staying up to date and in sync wherever they are and whenever they have the chance to jump in. But this is just the beginning. We have big plans for additional Office app experiences in Teams that make virtual creativity natural, engaging, and designed for the ways we work today and in the future.

Ray Prince is a freelance writer with more than four years of experience covering automobiles and technology, writing for publications such as Gadget Review, Hybrid Cars, Auto Guide, and Vehicle History. Read more.

How to collaborate on microsoft whiteboard

Microsoft Team’s Whiteboard feature is a very intuitive way of presenting information to colleagues. Using a digital pen and sketchpad, you can explain concepts of all types in an easy-to-understand format.

What Is the Microsoft Team’s Whiteboard?

Similar to the Microsoft Whiteboard app, Microsoft Team’s Whiteboard feature allows users to sketch and brainstorm ideas onto a freeform digital canvas during conferences. It uses a standard classroom whiteboard format, stored in the cloud and accessible by anyone you invite to a Microsoft Teams meeting.

How Do I Launch Microsoft Team’s Whiteboard?

To launch Microsoft Team’s whiteboard for the first time, download and install Microsoft Teams by visiting the Microsoft Teams website.

To access Microsoft Team’s whiteboard, open the app, navigate to the left-side navigation menu, and click on the “Calendar” icon.

From there, start a new meeting by clicking on the “+ New Meeting” button in the upper right corner. On the following page, enter all meeting details and click on “Save.”

How to collaborate on microsoft whiteboard

Once the meeting starts, you will be prompted to Join. Click on “Join,” set your camera and computer/phone audio settings, and click on “Join Now.”

How to collaborate on microsoft whiteboard

Once the meeting is launched, click on the “Share Tray” icon, wait for the “Share Content” pop-up window to load. Scroll down slightly, and click on “Microsoft Whiteboard” to start the whiteboarding session. You will have the option to present the whiteboard (sole editing rights) or collaborate, where everyone can edit in real-time.

How to collaborate on microsoft whiteboard

After a brief loading progress bar, a large white drawing pad will appear. Click anywhere on the white drawing pad to access the writing toolbar. The writing toolbar includes pens of varying thickness, an eraser, a sticky note, a shape/line tool, and a text box.

How to collaborate on microsoft whiteboard

How Do I Draw On a Microsoft Teams Whiteboard?

To start drawing on your whiteboard, click on any of the writing utensils in the toolbar, press your cursor, and drag and drop anywhere on the screen to draw, sketch, or type out ideas. You also have the option to use a text box to type out ideas. You can pan and zoom your whiteboard in, out, to the left, or to the right to maximize your drawing space and draw attention to key ideas.

How to collaborate on microsoft whiteboard

Adjusting Teams Whiteboard Settings

To access Settings, click on the upper right cog icon. Under this Settings menu, you have the option to export an image, set editing rights, toggle through a Help section, and send feedback to the app’s developers.

How to collaborate on microsoft whiteboard

Clicking “Export to PNG” will prompt the download, where you will have the option of saving it under a specific file name. This is useful if you want to save ideas you’ve sketched out during the conference.

Allowing editing access to all participants will give all participants access to the drawing toolbar and will be able to sketch at the same time. Turn it off again if you want to maintain control and present.

How Can I Access My Whiteboard Later?

Accessing the whiteboard when the meeting is over is easy. Simply click on the “Whiteboard” tab or visit your Microsoft Whiteboard app’s Board Gallery to view, continue working on, or save.

An Easy Way to Collaborate and Present Ideas

Microsoft Team’s Whiteboard tool’s sketch format is an intuitive way for visually-agile users to brainstorm ideas. With a strong internet connection, group sketching is pretty smooth and lag-free, with no otherworldly visible trail marks with each stroke of the pen. It is a neat alternative to traditional Powerpoint presentations, where one person is usually leading the charge with less visual input from participants.

Microsoft announced some big updates for Microsoft Whiteboard, its digital canvas that allows users to collaborate and share ideas with other people. This release brings a new Whiteboard experience to iOS and Windows, with personal account support coming to the Android and Web apps. There are also a few new features for all platforms.

New collaboration features for iOS and Windows

First off, the new Whiteboard experience brings several new collaboration features for Windows and iOS users that are already available on Teams, Android, as well as the web. The list includes over 40 new customizable templates, multiple shades of sticky notes & note grids, reactions support, as well as inking improvements. There is also the ability to add, reposition, and align images and shapes.

New OneDrive integration

Microsoft Whiteboard now integrates with OneDrive for Business, allowing users to add recent documents to Whiteboard directly from Microsoft Teams channels and OneDrive. It should make it easier for users to collaborate on PowerPoint presentations, PDF files, and other content as well. Other improvements include support for multiple images to make shared Whiteboard content more appealing and eye-catching for the audience.

Personal accounts support on Android and the web

The collaborative workspace already supports personal Microsoft accounts on iOS and Windows, and users can now add their consumer accounts to the web and Android versions of the app. It’s great to see that the Microsoft Whiteboard app now offers a more consistent experience across all platforms.

If you are using Microsoft Whiteboard on iOS, you can head to the Apple App Store to download the latest update. However, the new Whiteboard experience is gradually rolling out on Windows PCs via a Microsoft Store update, and it should hit general availability by the end of this year.

Greg DaSilva
PD Specialist
News on May 13 2021

How to collaborate on microsoft whiteboard

Whiteboards are a great collaboration tool, especially during remote and hybrid learning. With Microsoft Whiteboard, you can enable your students to collaborate on tasks, give feedback during lessons, and much more. Whiteboard can be used as a stand-alone app, or as an integrated part of your Microsoft Team classes.

Let’s take a look at how to use the Whiteboard app within Microsoft Teams to create a collaborative learning space.

How to access the Whiteboard app

The Whiteboard app can be accessed by logging into your Office 365 account and locating the app. The app can be run in the browser but to have access to all of the features, it is best to use the downloaded version on your PC. To use the download app version, you can either start from office.com, opening a whiteboard and choosing “Open in app” or start by opening the Whiteboard app on your computer.

Using the Whiteboard tools

Now that you have opened a Whiteboard file, there are a number of powerful tools that you can take advantage of. The toolbar has pen tools, a text tool, sticky notes, the ability to add images from your computer or the internet, entire documents into the Whiteboard file, and much more!

Explore some of these features and stay tuned to OTIS for educators for additional resources on using this great app.

Getting students to collaborate

Finally, let’s take a look at how you can get your students collaborating. There is the blue share button in the upper right corner. Here, you can invite individuals to have access to the Whiteboard, create a share link, post to Teams, or send it to OneNote. If you are using Microsoft Teams, this is a great way to get your students working on the Whiteboard to answer questions, interact with material, or work on projects together.

If you would like to learn more about using Microsoft Teams, be sure to check out our Microsoft Teams professional learning content on OTIS for educators.

How to collaborate on microsoft whiteboard

The Whiteboard app is an excellent tool to get your students to collaborate wherever learning is happening.

For more tips, tricks, and tools for teaching in and out of the classroom, check out more articles on the Teq Talk blog.

We also offer virtual professional development, training, and remote learning support for educators with OTIS for educators. Explore the technology, tools, and strategies that can spark student success — no matter where teaching or learning are happening.

Microsoft Team’s whiteboard function is a very intuitive way of presenting information to colleagues. Using a digital pen and sketch pad, you can explain all kinds of concepts in an easy-to-understand format.

What is the Microsoft team’s whiteboard?

Similar to the Microsoft Whiteboard app, Microsoft Team’s whiteboard feature allows users to sketch and brainstorm ideas on a free-form digital canvas during conferences. It uses a standard classroom whiteboard format that is used in the Cloud and accessible to anyone you invite to a Microsoft Teams meeting.

How to set up Microsoft Teams

How do I start the Microsoft Team whiteboard?

To start the Microsoft Team whiteboard for the first time, download and install Microsoft Teams by using the Microsoft Teams website .

To access the Microsoft Team whiteboard, open the app, go to the left navigation menu, and click the Calendar icon.

Start a new meeting from there by clicking the “+ New Meeting” button in the upper right corner. On the following page, enter all of the meeting details and click Save.

How to collaborate on microsoft whiteboard

Once the meeting starts, you will be asked to join. Click “Join”, set the audio settings for your camera and computer / phone, and click “Join Now”.

How to collaborate on microsoft whiteboard

After the meeting starts, click the Share Tray icon and wait for the Share Content pop-up to load. Scroll down slightly and click on Microsoft Whiteboard to start the whiteboarding session. You have the option to present the whiteboard (sole editing rights) or collaborate, where everyone can edit in real time.

How to collaborate on microsoft whiteboard

After a short loading progress bar, a large white block of characters appears. Click anywhere on the white sketchpad to access the writing toolbar. The writing toolbar includes pens of various thicknesses, an eraser, a sticky note, a shape / line tool, and a text box.

How to collaborate on microsoft whiteboard

How do I draw on a Microsoft Teams whiteboard?

To start drawing on your whiteboard, click any of the writing implements on the toolbar, press the cursor, and then drag it anywhere on the screen to draw, sketch, or enter ideas. You also have the option to use a text box to enter ideas. You can zoom in, out, pan left or right, and zoom your whiteboard to maximize your drawing space and draw attention to important ideas.

How to collaborate on microsoft whiteboard

Customize whiteboard settings for teams

To access the settings, click the gear icon in the top right corner. In this settings menu you have the option to export an image, set editing rights, switch through a help area and send feedback to the developers of the app.

How to collaborate on microsoft whiteboard

If you click on “Export to PNG” the download will start and you will have the option to save it under a specific file name. This is useful when you want to save ideas that you sketched out during the conference.

What is Microsoft Teams and is it right for my company?

If you give all attendees edit access, all attendees can access the drawing toolbar and sketch at the same time. Turn it off again when you want to be in control and present.

How can I access my whiteboard later?

Accessing the whiteboard is easy after the meeting. Simply click the Whiteboard tab or visit the Board Gallery of your Microsoft Whiteboard app to view, continue working, or save.

An easy way to collaborate and come up with ideas

Microsoft Team’s whiteboard tool sketch format is an intuitive way for visually agile users to brainstorm ideas. With a strong internet connection, group sketching is fairly smooth and lag-free, without leaving any unearthly traces of unearthly visible traces with every stroke of the pen. It’s a nice alternative to traditional Powerpoint presentations, which are usually led by a person with less visual input from the participants.

What are Microsoft Teams meeting notes and how are they used?

If you ever wanted one hub for scribbling ideas, putting images text, or objects in one place, then Microsoft has your back. You can do all this and a lot more in Microsoft Whiteboard, a freeform digital canvas where ideas, content, and people come together.

The app is available on Windows 10, and can also be found on the iOS and Android app stores, too. It’s a pretty comprehensive solution and from sharing and saving, converting text and shapes, there’s a lot you can do with it. So, here’s a look at some of our favorite tips and tricks for using Microsoft Whiteboard.

Share and save your Whiteboard

How to collaborate on microsoft whiteboard

First up is a tip that’s one of the most obvious. It is fun to use Whiteboard on Windows 10 on your own as a place to take notes or gather thoughts, but why not try sharing the moment? In Whiteboard in Windows 10, you can invite your friends or colleagues to ink alongside you.

To do this, click the blue icon next to your profile photo. Then, toggle the switch for web sharing. You should then see the link appear on your screen, and you can copy and share this to have others join you. If you change your mind, you can turn off sharing at any time if you want to keep the Whiteboard private.

Related to this is saving your Whiteboard. You can do this by clicking the hamburger menu to the far right of the screen. Then, choose Export. You can then choose either PNG or SVG files. Your Whiteboard will become an image that’s sharable on social media, via email, and more.

Use the toolbar location to your advantage

How to collaborate on microsoft whiteboard

Next up on our list is another basic tip. The toolbar in Microsoft Whiteboard is your best friend. You use it to access all the common functions such as pens, lasso, or text insertion tools, but did you know you can move its location? This is super useful if your whiteboard is running out of space or if it is getting in the way. Just click the hamburger menu on the right of the screen, then choose Toolbar location. You can put it to the right, left, or bottom of the screen, depending on your preferences.

Convert your writing to legible text

How to collaborate on microsoft whiteboard

Writing something down on your Whiteboard but your coworkers are having some trouble understanding you because you have messy handwriting? Well, Whiteboard has you covered. You can convert your writing into text. To do this, click the Lasso Select tool in the toolbar at the bottom of the screen. It’s the tenth icon from the left side of the screen. Then, draw a box around the text you wrote by hand.

After you do that, you can choose the first icon on the pop-up menu that appears. It’ll say Ink Beautification. Once you click it, your writing will be turned into text. Your handwriting will never look any better!

Convert your hand-drawn shapes and tables to digital ones

How to collaborate on microsoft whiteboard

Now that you know how to convert your handwriting into more legible text, you can also do the same for shapes, and tables too. To do this, all you need to do is activate a setting in the menu. Again, click the hamburger menu to the right of the screen, and then choose Ink to shape and Ink to table.

Once this setting is activated, you can hand draw a shape, and it’ll automatically switch over to a cleaner more symmetrical version. And, for drawing tables, you can do this by first drawing a square, and then drawing a line through the middle of that square. Once you finish, you should see that a box with a plus and minus will appear at the side and the top of your square. You can click these buttons to add more columns and rows. It’s quite seamless. You even can change the height of the rows by using the lasso select tool and hovering your mouse over the row or column and dragging it.

Use the ruler

How to collaborate on microsoft whiteboard

Want to draw a straight line or draw something that’s a bit technical? Just like a real Whiteboard, you can use a virtual ruler inside of Microsoft Whiteboard on Windows 10. To do this, just summon the ruler from the toolbar. It should be the ninth icon from the left. Once you have it on screen, you can use your fingers to drag it around or change the angle. When you finish, you can hide the ruler again by just clicking the ruler icon in the toolbar.

Lock an image to the background

How to collaborate on microsoft whiteboard

Ever wanted to trace over an image, or maybe keep it in the background so it’s out of the way of new things being added to the Whiteboard? That’s what our next tip is all about. You can lock an image to the background by hovering over it after you add it, and choosing Lock to Background, or the lock icon. Again, this is a great way to trace over an image if you’re trying to learn to draw, too.

Group your objects

How to collaborate on microsoft whiteboard

Adding multiple objects to your Whiteboard? Just like in real life, you can create a stack of objects on your whiteboard. This will help you conserve space, and allow you to move the objects around the board together. You can group objects by moving on onto the other. When you finish, you’ll see a little circle icon in the middle, allowing you to drag more and more items on top of each other. It’s yet another nifty trick!

Create different whiteboards

How to collaborate on microsoft whiteboard

You might have thought that you only could use one Whiteboard at a time, but did you know that you can have multiple whiteboards for different topics or purposes? It’s really easy to do this. Just click on the back button on the left side of the screen, then choose to Create new Whiteboard. You’ll be able to create and see multiple whiteboards here.

Other tips

These are just eight of our favorite tips relating to Microsoft Whiteboard. There’s a lot more that you can do. Some examples include inserting lists, PDFs, and even word documents from the “+” menu in the Toolbar. Additionally, you even can enjoy additional templates to create a Whiteboard that matches something you might need in your work life. These include Brainstorming, Kanban, SWOT, and a whole not more. Explore Microsoft Whiteboard now, and let us know how it’s working for you by dropping us a comment below.

How to collaborate on microsoft whiteboard

Microsoft Whiteboard is a freeform, digital canvas where people, content, and ideas come together. You can use Whiteboard for collaborating with your team to accomplish many activities. Team members can work collaboratively using their own devices.

Who can use Whiteboard

Whiteboard is available to all faculty, staff, and students.

For more information, see the Whiteboard FAQ below.

How do I start using Whiteboard on the web?

Once you have signed up for your UVic Office 365 account, login to portal.office.com with your [email protected] and passphrase and click Whiteboard.

Whiteboard for the web currently allows users to create and join boards, create and erase ink, and view sticky notes and images that others have added. It is supported on devices running an up-to-date version of most browsers—including Edge, Chrome, Firefox, and Safari.

How do I install Whiteboard on my PC?

If you are using a UVic-managed PC, contact your Desktop Support Services consultant for assistance.

If you are using a personal PC, you can install the Microsoft Whiteboard app for Windows 10 from the Microsoft Store.

After installing, sign in to Whiteboard with your UVic Microsoft 365 account.

There currently is no Mac Whiteboard app. Mac users can access the Whiteboard web app at whiteboard.microsoft.com.

How can I use Whiteboard in a Microsoft Teams meeting?

Whiteboard integration in Microsoft Teams meetings is powered by Whiteboard for the web, which lets participants of Teams meetings draw, sketch, and write together on a shared digital canvas.

For details about Whiteboard integration with Teams, see Microsoft’s documentation on how to Use Whiteboard in Microsoft Teams.

What are the differences between Whiteboard for Windows 10, iOS, and web?

The Whiteboard apps on Windows 10 and on iOS provide comparable levels of functionality, with some small differences.

For example, in the iOS app, Bing image search is not available, and you cannot ink to invite participants (you must type people’s names with the keyboard).

The Whiteboard for the web currently allows users to create and join boards, create and erase ink, and view sticky notes and images that others have added.

Microsoft is working to more closely match the feature sets of the Whiteboard apps across platforms over time.

How do I start using Whiteboard on my iOS device?

Download Microsoft Whiteboard to your iOS device from the App Store (requires Apple iOS 9 or later, iPhone 5s or later, iPad Mini 3 or later, iPad Air, or iPad Pro).

After installing, sign in to Whiteboard with your UVic Microsoft 365 account.

What is Whiteboard?
How do I get Whiteboard?

Login with your UVic NetLink ID to onlineservices.uvic.ca to sign up for a UVic Office 365 account. Access Whiteboard through the Office 365 portal or through your Teams account.

What devices are supported?

The Whiteboard app for iOS is supported on Apple iOS 9 or later, and requires iPhone 5s or later, iPad Mini 3 or later, iPad Air, or iPad Pro.

Whiteboard for the web is supported on devices running an up-to-date version of most browsers — including Edge, Chrome, Firefox, and Safari.

How do I use ink in Whiteboard? What is finger painting?

If you’re using a device with an active pen, you can use pen and touch for different things. Drawing on the screen with the pen will cause ink to appear, while dragging with your fingers will cause the canvas to pan.

If your device is passive — meaning that the pen is hollow or your device didn’t come with any pens — you’ll need to toggle finger painting mode on and off to change how you interact with the screen. While finger painting mode is on, touching the screen will draw ink on the canvas. While finger painting mode is off, touching the screen will pan or zoom the canvas.

You can switch among different color pens, highlighters, and erasers by selecting the appropriate tool at the bottom of the app.

How do I add sticky notes and annotate them?

The ability to add sticky notes and annotate them is currently only available on Whiteboard iOS apps and desktop apps only.

Tap the Insert button in the toolbar, then tap Text note. You can also choose a specific area of the canvas, press and hold (on touch devices) or right-click to open the context menu, and then click the Note button to insert a sticky note.

To annotate a sticky note with ink, write on top of the sticky note and the ink will be grouped with the sticky note. To annotate a sticky note with text, click the sticky note. When the cursor appears, type on your keyboard.

How do I collaborate with someone else in Whiteboard?

While signed in, start a collaborative session by tapping the Invite button next to your name, and then writing or typing the name of the person with whom you want to collaborate. This will send that person an email, and they will automatically see your board appear in their list of available boards.

Anyone you invite can be assigned either editing or read-only permission. By default, an invited user will be allowed to edit and rename the board, as well as share and remove others. They cannot delete the board or remove the owner. To change permissions, tap the people icon and then tap the pen icon next to a person’s name. In the drop-down, you can choose Can edit or Read-only.

To generate a sharing link that you can copy and paste into Skype or into an email message, tap More options.

Note: You can currently collaborate only with other people at UVic.

Collaborate with students or teachers via Microsoft Whiteboard.

How to collaborate on microsoft whiteboard

M icrosoft Whiteboard has just been released and is available through the Microsoft Store and can be used by Education Office 365 users. It is turned on by default through your schools Office 365 admin. When signed in through your school account it will allow you to easily access your school contacts to send an invitation to collaborate.

The Whiteboard is very clean and simple to use. As pictured below you have access to a variety of pens, highlighter, eraser, ruler, marquee select tool, undo and redo buttons.

How to collaborate on microsoft whiteboard

You can ink to shape and ink to table, which is a great feature. You can also export your whiteboards as a png image. All work on the whiteboards are saved to the cloud in real time. When working collaboratively you can see the changes being made by other people in real time.

You can add sticky notes and import images into your whiteboards. You can have as many whiteboards as you need, so you can work on multiple projects at the same time.

I can see this being used by students to collaborate on ideas in groups or students feeding back to a teacher whiteboard to share ideas.

Odds are, you’re already familiar with the Microsoft 365 collaboration apps.

Microsoft Teams, the one-stop collaboration hub , is definitely at the top of that list, but let’s not forget OneDrive and SharePoint, which make sharing files and information a cinch. Or Microsoft 365 for the Web, which allows you to coauthor files with your teammates in real time.

But did you know that Microsoft 365 offers even more apps to help you work efficiently with your team?

Actually, you have access to a whole slew of apps you might not even know you have. So, without further ado, here’s how to use Microsoft 365 to bolster your team’s collaboration with three not-exactly-secret apps.

Whiteboard

Have you ever been discussing a project in a meeting when someone says something that sparks a sudden surge of ideas? It’s an incredible moment—people get excited, suggestions start flying, and if you’re taking notes, it’s hard to keep up.

Whenever that brainstorming rush happens, a simple whiteboard is the perfect tool to corral and direct the flow of ideas where everyone can see and interact.

    • Outline processes
    • Sketch out designs
    • Jot down action items and assignments
    • Mark up photos
    • Annotate files

That’s the whole purpose behind Microsoft Whiteboard—to give you the “quick, write this down” experience, even when your team isn’t in the same room. Whiteboard is exactly what it sounds like: a blank canvas where you can map out your thoughts organically.

Add handwritten or typed notes, lists, tables, photos, labels, drawings, files—or try a pre-designed template. In fact, you can even take a picture of a physical whiteboard to convert it into a digital one and keep the ideas flowing long after the meeting ends.

Of course, Whiteboard really shines on Microsoft’s Surface Hub, but it does equally well as an online and desktop app. Plus, every Microsoft Teams meeting has a Whiteboard built in—you’ll find it under the Share Content menu—that all participants can access and engage with.

Whether your team is remote or not, Whiteboard provides a common space where everyone can come together to explore new thoughts and ideas.

Yammer for Windows and Mac

You’ve probably heard of Yammer before.

If you haven’t, it’s basically Facebook for your company. That may not sound like a big deal if you’re part of a small company, but if you’re in a large organization, Yammer is an especially helpful tool for connecting with people you may not get a chance to interact with in your day-to-day work.

Yammer is a great place to communicate with colleagues and collaborate on inter-team projects, but beyond that, it also provides opportunities to network across departments and crowdsource solutions.

How to collaborate on microsoft whiteboard

Most people access Yammer in the browser or via the mobile app, and there’s nothing wrong with that! But you may not know that there’s a Yammer desktop app for Windows and Mac—and that accessing it on your PC has its perks.

    • Launch Yammer on startup
    • Automatically sign in
    • Get desktop notifications

Consider downloading the Yammer desktop app if:

  1. Your company frequently uses Yammer for intra-team, inter-team, or org-wide communication.
  2. You rely on desktop notifications to stay on top of updates.

With the Yammer desktop app, you can change the app’s settings to launch it automatically upon startup, and you don’t need to sign in each time. Plus, you’ll get desktop notifications whenever there are updates to your Yammer inbox or feeds.

Is Yammer for Windows and Mac an innovative new app? Not particularly—but if you’re already using Yammer for networking, communicating, and collaborating across your org, the desktop app makes it that much more accessible.

Delve

Compared to the other Microsoft 365 apps, Delve doesn’t get a lot of press, but this underrated tool shines in its own way. In a nutshell, Delve is all about discovering and organizing information—specifically people and files.

    • Find people with specific skills
    • Network across your org
    • Curate document collections across departments

For starters, use Delve to manage your own Microsoft 365 profile and access others’ profiles. Check out colleagues’ contact information, daily schedule, position within the organization, and any background info they choose to share (birthday, skills, expertise, education, interests, etc.).

Delve also suggests helpful documents, based on your file history and your colleagues’ (provided you have permission to access, of course). Favorite these docs or add them to collections called “boards,” which you can share with others. Delve is basically Pinterest for your docs: you’re not copying or saving the files, just gathering them into collections for better organization and access.

How to collaborate on microsoft whiteboard

Searching in Delve pulls results from people’s profiles, any relevant document you have access to, and any other company boards. (All boards are open and accessible by anyone in your organization, but people only see the files they have permission to access.)

So, really, Delve is all about breaking down silos and helping you find helpful people and information across your entire organization.

What’s Next?

These three apps are only a fraction of the total apps available to you with Microsoft 365. And even if you’re familiar with all the tools in your arsenal, there are probably some features you’ve never explored.

Maybe you don’t have time to do an in-depth study of all your apps—but we do. That’s why we created QuickHelp , to offer bite-sized content centered around the tools you need to do your job. Click here to discover what it has to offer.

Not ready for that level of commitment? Check out these other posts to learn how to use Microsoft 365 for better collaboration , better team productivity , better communication , and more business power .

October 28, 2021

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What better way for students to express ideas than on a digital canvas where they can collaborate with peers? To enhance interactive learning, Microsoft Whiteboard, integrated within Microsoft Teams, is offering brand new features designed to increase lesson engagement.

Enjoy a fresh, modern look and feel

Recent changes to Whiteboard have improved functionality, simplified the accessibility and discoverability of its features, and supported its ever-growing capabilities. If you’re using Whiteboard on a desktop, laptop, or tablet, you’ll notice that the inking tools and content creation menus have been separated and now include an app bar that provides all your collaboration and board-specific properties.

Do you use Whiteboard on your mobile device? Whiteboard’s mobile version now features large and colorful icons that are practical for touch, mouse, and pen users. The creation panel and board controls are now also hidden to create more room for a neater user experience.

Try out Reactions

Students working in groups can now easily and quickly respond to each other’s ideas and creations with Reactions. Choosing from a set of eight fun and interactive reactions, students can communicate casual feedback to one another.

Explore 40+ new templates

Whether it’s for a brainstorm or a group assignment, Whiteboard now offers an extensive variety of new and fully customizable templates suited for any task or creative session. With these categorized templates, educators can help students stay organized while being creative.

Use 12 new sticky notes and note grids

Coming in 12 different vibrant colors, sticky notes jazz up canvas visuals, keeping students engaged and eager to participate. Even better, educators can use the sticky note colors to create coding systems that organize ideas and identify contributors. Speaking of organization, the new note grids help educators structure whiteboarding sessions by formatting sticky notes and titling grids.

Insert images

Students sometimes need assistance capturing their ideas easily and accurately. Now, Whiteboard users can use the “Insert image” feature to download and add photos and images that not only help illustrate ideas but liven the digital canvas.

We hope these new Whiteboard features help to increase engagement and student participation in your classroom. Explore the latest Teams features and discover more ways to bring your classroom to life when you download Teams for free today.

Meetboard® interactive display integrates a built-in digital whiteboard app, allowing you and your team members to quickly take notes by fingers or styluses on the screen, collaborate ideas, and share the results with all attendees. With its easy-to-use toolbar design, you will not miss any inspiring ideas in the brainstorming sessions.

Also, with its Android open-source platform, you can also use web-based Google Jamboard via a browser on the display as well as Microsoft Whiteboard when the display connects to Windows PC.

Let’s see how to use the digital whiteboard application on Meetboard interactive display.

Table of Contents:

Meetboard® Whiteboard App

This built-in digital whiteboard application is an easy-to-use platform. In order to open it, all you have to do is tap on the whiteboard icon on the home screen. The application will launch right away.

How to collaborate on microsoft whiteboard

If you see the application, it’s a very simple and easy-to-use canvas.

The first thing you can do is obviously just write your notes. You can just go ahead and write whatever you want. There are other functions as well, for example, it supports two different colors with two different pens.

How to collaborate on microsoft whiteboard

To delete, you can just tap here. You can delete individual lines or objects, or you can also delete the entire canvas by pressing the trash can icon over here you can do additional things like importing images here directly you can just import let’s bring something here.

How to collaborate on microsoft whiteboard

So, I’m bringing in an evacuation route map that will be discussed.

How to collaborate on microsoft whiteboard

Obviously, you can resize it, and you can move it around and just bring your note over.

So, you can do discussions about this emergency exit over here, and at the end of the day, once you’re done with your notes, you want to share them with your colleagues.

There are multiple ways to save them. One of them is obviously you can export this directly as an image or as a PDF file you can store it inside Meetboard.

How to collaborate on microsoft whiteboard

You can store it on a USB drive.

Another way is you can save it to a Cloud drive and we have two services here, one is Google Drive and the other one is a Microsoft OneDrive. You can select one of your choices.

How to collaborate on microsoft whiteboard

The third way we have over here it’s sending emails, so you can send an email and using an image as an attachment that you can share with everyone in your group.

At the end of the meeting, this is basically, some of the uses you can do with our own included whiteboard application.

How to collaborate on microsoft whiteboard

Google Jamboard

The second whiteboard application we will show you today is Google Jamboard.

In order to open Google Jamboard, all you have to do is go to the app drawer icon over here on the home screen and then you open up Chromium.

How to collaborate on microsoft whiteboard

In Chromium, you can sign in to your Google account and choose Jamboard as what service you would like to use once you do so this is the canvas from Google Jamboard.

You will see you have the toolbar here on the left and of course, you can type anything you want.

How to collaborate on microsoft whiteboard

So, you can have a simple question here from Math, and we can have our colleague here answer this via the Cloud.

How to collaborate on microsoft whiteboard

You can collaborate with your students if they’re using Chromebook, and you can also use Google images and import any images you want from the web. This is another great feature you know since you’re using a Google-based service and you can do this directly from Meetboard. You don’t need any additional apps.

How to collaborate on microsoft whiteboard

Microsoft Whiteboard

The last whiteboard application we will show you is Microsoft Whiteboard.

In order to access external devices, all you need to do is swipe up from the middle and select the corresponding source.

Now, we’re going to use a Windows computer here.

How to collaborate on microsoft whiteboard

Meetboard it’s a plug-and-play device, so Windows detects this as a touch screen, so you will get here a pen icon at the bottom and all you need to do is tap on the icon and open up the free whiteboard application.

Once you do so, we have here the canvas from Microsoft Whiteboard, and obviously, you can write anything you want so.

How to collaborate on microsoft whiteboard

In this case, for example, I can collaborate with my colleague here and we can discuss our solution products for 2021.

Since this is connected to the Internet, you will be able to collaborate real-time remotely with your colleagues.

Now, the display is able to detect touch inputs between your pen and your fingers. For example, in this case, I can navigate through the canvas, so I can get the proper view here of what we’re discussing.

This is another great way to leverage Meetboard with externally connected displays.

How to collaborate on microsoft whiteboard

I hope you learned something new today, and if you want to keep learning new things about the Meetboard, you can subscribe to our YouTube channel.

How to collaborate on microsoft whiteboard

Teams Collaboration and Whiteboarding

“Whiteboard has added a more human connection and better productivity to our meetings.”

Microsoft Whiteboard is a free utility from Microsoft available to Windows and iOS. We’ve recently started using Whiteboard for some of our internal meetings and have really enjoyed it. Whiteboard has added a more human connection and better productivity to our meetings.

Microsoft Whiteboard is a simple drawing application designed for use by multiple people all at once. It’s a great replacement for the physical whiteboard at your office that is probably covered in dust by now. Right now, Whiteboards can only be used within your own organisation and cannot be shared externally.

How to collaborate on microsoft whiteboard

Getting Started with Microsoft Whiteboard

Installation

You must install the Microsoft whiteboard app from the web or through the Microsoft Store on Windows or App Store on iOS. When you open it, the interface is extremely minimal so ramping up on usage isn’t very difficult.

Create a new Whiteboard to get going.

Turn on Ink to Shape

This is optional but I recommend turning on Ink to Shape in your whiteboard after it is created. You can do this by clicking the ‘hamburger’ menu (three horizontal lines) then turning on the toggle for Ink to Shape.

This setting will automatically adjust your drawings to the shapes they are intended to represent. This is done with some fancy AI, but all you need to do to leverage it is flip the switch.

As a note, this toggle doesn’t fix every shape. Here’s some side by side shapes drawn by me as an example.

How to collaborate on microsoft whiteboard

Clearing the Canvas

One useful feature is to be able to start over. Do this by right clicking the whiteboard itself, then click the ellipsis (three dots) and choose clear canvas. Personally, I’d like to see this menu simplified.

Hopefully as this product develops, some of these buried menu features will get surfaced. For now, you’ll have to work through several menu layers.

How to collaborate on microsoft whiteboard

Make use of touch screens

Microsoft Whiteboard really shines with touch screen laptops and tablets. If someone doesn’t have a touch screen on their laptop, you might encourage them to join the meeting with their iPad so that they can draw on the screen – just be careful to mute the mic and speakers on the iPad before joining or you instantly go into feedback loop hell.

The note grid and other useful items

Microsoft Whiteboard has several useful items that can be inserted into the whiteboard. The list of items is growing, but here are some of my best.

Live images from your camera

PDFs, Word Docs, and PowerPoint decks

Of these, note grids are my top choice. Note grids provide an excellent way to facilitate live brainstorming, which is something that’s very difficult to emulate without physical interaction. Microsoft Whiteboard’s note grid allows for digital brainstorming with multiple team members.

To set up a note grid, choose the Insert Menu Item plus sign from the bottom menu, then choose Note grid. When the grid is created, simply click Add note until you have enough notes for each team member. Lastly, I recommend changing colours for each note so everyone can find theirs easily.

After notes are filled out, you can vote on cards that are preferred by clicking on the card and then choosing the thumbs up icon.

How to collaborate on microsoft whiteboard

Local and remote users can contribute by co-annotating, adding sticky notes and images at the same time. As you prepare to get back to the office, continue to grow your productivity in a hybrid mode. The Flatfrog Board whiteboard application allows you to continue working from home on your laptop, but now also connects to your meeting room InGlassв„ў interactive display. Get your teams efficiently aligned for daily standup, sprint retrospectives or ad-hoc ideation sessions.

How to invite remote users to join? When working with the free online whiteboard, in the top right corner, click on the blue ‘Invite‘ button to make the Collaboration side menu appear.

How to collaborate on microsoft whiteboard

You can Invite remote users to your interactive whiteboard in the following ways:

1. Copy LinkВ with the people you would like to invite

2. Copy CodeВ to share just the Board Code

How to collaborate on microsoft whiteboard

How to remotely join the free online whiteboard? There are two ways to join:

1. Simply click on the link shared by the host. If you have not set up your login, you will be given an alias. If you have setup your login, you will be automatically logged in to the collaborative whiteboard. В

How to collaborate on microsoft whiteboard

2. Manually enter the code. If you receive a Board Code from a teammate, you can join the whiteboard by entering the code into the field on top of the Dashboard.В

To see whiteboard app option, You need to turn on Allow whiteboard in Microsoft Teams Admin Center first. Please contact your IT administrator if it has never been enabled.
Click to see full answer

How do I access Microsoft Whiteboard? You can launch the Microsoft Whiteboard app by tapping the Whiteboard icon on the Start Screen. You can immediately begin inking with the pen, adding images or sticky notes, and signing in to collaborate with colleagues.

How do I enable whiteboard in Microsoft teams?

Step Two: Share a whiteboard
After joining a meeting, simply select the “Share” icon in the share tray, and select “Microsoft Whiteboard” from the whiteboard section. This will start up the Whiteboard canvas.

How do I turn whiteboard on in Microsoft teams?

How to Open the Microsoft Teams Whiteboard

  1. On the Meeting status screen, click on the meeting chat.
  2. Then click on the Whiteboard tab.
  3. Feel free to use the pens to write down your ideas.

Where is Microsoft Whiteboard located?

The Microsoft Whiteboard app is listed on the Windows 10 Start menu (Figure A), which means you can pin it to Quick Start or the taskbar if you wish. Access to the Whiteboard app is also available from the system tray if you activate that feature in your taskbar settings.

What happened to Microsoft Whiteboard?

Microsoft will roll back its Whiteboard app to its previous version following negative feedback. A WebView version of Whiteboard came out near the end of September 2021. Whiteboard users complained about latency issues, removed features, and other problems with the new version of the app.

Why whiteboard is not working in Microsoft Teams?

Make sure the Service is turned on
Inside the home page, select Settings > Services & add-ins. On the Services & add-ins page, scroll down and select Whiteboard. Inside the Whiteboard menu, toggle the button next to Turn Whiteboard on or off for your entire organization. Click Save.

Is office Whiteboard part of Office 365?

If you are not aware, Microsoft Whiteboard comes automatically enabled for applicable Office 365 tenants. The users can download the app for their preferred platform (Windows 11/10 and iOS users) and sign in unless they’ve chosen to disable the service.

Has Microsoft Whiteboard changed?

Users with access to Surface and Surface Hub 2S devices will have access to the new Whiteboard upon its release. The new Whiteboard has been reconfigured to match the needs of a hybrid workplace, not forgetting that it now comes fully integrated with Microsoft Teams.

Why is Microsoft Whiteboard not working?

Make sure the Service is turned on
Visit the Office 365 Admin Center. Inside the home page, select Settings > Services & add-ins. On the Services & add-ins page, scroll down and select Whiteboard. Inside the Whiteboard menu, toggle the button next to Turn Whiteboard on or off for your entire organization.

How do I enable Whiteboard in Microsoft teams?

Step Two: Share a whiteboard
After joining a meeting, simply select the “Share” icon in the share tray, and select “Microsoft Whiteboard” from the whiteboard section. This will start up the Whiteboard canvas.

How do I activate a Whiteboard in MS Teams?

Microsoft Whiteboard in Microsoft Teams meeting
Just click on the Whiteboard tab and automatically you will be navigated to Whiteboard app in Microsoft Teams. During the meeting, you can share the Whiteboard. Select the Share (1) button and select Microsoft Whiteboard.

How do I enable the Whiteboard in Office 365?

Before you can use the Whiteboard app, you will need to enable it within Office 365. To do so, just open the Office Admin Center, go to Services & Add-ins and click the Whiteboard option, shown in Figure 1. From there, just use the slide bar on the next screen to turn the Whiteboard app on.

How to collaborate on microsoft whiteboard

Short version:
Microsoft Whiteboard for Android has launched in Public preview and is available in the Google Play Store for download. Now, you can create & collaborate on Android devices. This is available now in the Google Play Store.

Comment:
I think this will be brilliant, especially if you use a pen with your device. Reviews could be better, but remember that this app is still in beta and isn’t the finished product.

Details:
Microsoft Whiteboard for Android has launched in Public preview and is available in the Google Play Store for download. Now, you can create & collaborate on Android devices.

Whiteboard for Android lets you draw or write naturally with ink, collaborate and communicate your thoughts better with text and sticky notes. It also enhances teamwork by allowing all team members to edit the canvas in real time, no matter where they are.

To start using Microsoft Whiteboard for Android, download the app from the Google Play Store or managed Play store (if required for your company) on your Android device running Android 6.0 Marshmallow or later.

Whiteboard for Android requires login with a Work or School account.

Availability:
This is available now in the Google Play Store.

How to collaborate on microsoft whiteboard

The Microsoft 365 Whiteboard App (aka Office 365 Whiteboard) is a freeform digital canvas that allows you to create freely, collaborate in real time and save your work to the cloud so you can bring your team together, even when everyone is working remotely. We’ve enjoyed writing this series and we hope you are enjoying the articles aimed at helping you better understand and use the Microsoft 365 Whiteboard app. Part 1 in this series covered an introduction and overview of the Microsoft 365 Whiteboard app as well as how to install it. The second article, part 2 explored drawing, adding text, shapes, tables, images and notes. As we continue our focus on whiteboards, this third post will explain how to add grid notes, lists, templates and documents while using the insert menu. You can also refer to this earlier post to see how to use the whiteboard in Microsoft Teams.

Insert a menu

The Insert menu allows you to insert the following items:

  • Note grid (in preview and subject to change)
  • List (in preview and subject to change)
  • Follow up list (in preview and subject to change)
  • Template (in preview and subject to change)
  • PDF
  • Word Document
  • PowerPoint Document

Note: We understand that updates are done periodically and the time of this writing, some options were still in ‘preview’. It is possible that these features may change before being made publicly available.

The launch of the company’s Whiteboard public preview for Surface devices is a ‘step in the right direction’ for a more modern and natural style of collaboration, analyst says.

Senior Reporter, Computerworld |

Microsoft is bringing its Whiteboard ‘digital canvas’ app to Windows 10 users, providing a new way for employees to collaborate on creative work and share ideas.

Whiteboard, aimed at Surface owners, makes use of the device’s stylus and touch inputs to share drawings. Users can jot down notes, make precise illustrations or search for images on the web from the app. It can also create tables, diagrams and flowcharts, which are updated in real time and automatically saved to the cloud.

“It’s designed for teams that need to ideate, iterate, and work together both in person and remotely, and across multiple devices,” the Microsoft Whiteboard team wrote in a blog post.

“This is certainly a step in the right direction for a more modern and natural style of collaboration,” said Alan Lepofsky, vice president and principal analyst at Constellation Research.

Whiteboard is specifically tied to Windows 10, “thus limiting its cross-platform appeal,” he said. “Still, I am pleased to see that Microsoft is so highly focused on improving the way people create and share information.

The preview has been available for a few months as a private beta, where it was used by customers for a variety of purposes such as real-time product design collaboration with clients. The public preview can be downloaded here.

The app is free for individual use, but requires an Office 365 subscription for multiple users. The plan is for Whiteboard to also replace a similar app that currently runs on Microsoft’s SurfaceHub digital whiteboard.

Richard Edwards, distinguished analyst at Freeform Dynamics, said that launching Whiteboard on Windows 10 gives Microsoft a number of opportunities: “It gives Surface owners a chance to show off the capabilities of their devices, it gives Whiteboard users a glimpse of what Microsoft Hub can bring to meetings [and] it brings the PC back into the meeting room, offering an alternative to Apple and Google devices,” he said.

“And if we factor in the imminent arrival of Always Connected PCs, then it becomes part of a much bigger come-back programm for the corporate – and maybe consumer – laptop.”

Lepofsky sees the launch as a part of the growth of digital canvas tools, allowing employees to share information easily and collaborate within a single document. “For far too long we have limited ourselves in the digital platforms to constraints from the physical world,” he said. “We don’t need to design for a rectangular piece of paper anymore.”

While he sees Whiteboard as promising, it will be important to see which partners are able to create integrations for the app.

Said Edwards: “How this app works alongside Office apps will determine its value an utility to business users.”

Back in September, Microsoft launched a new version of its Whiteboard app for Windows, the company’s digital canvas that lets users collaborate with other people. This update introduced a brand new UI and several new collaboration features designed for hybrid work. However, the app has received a fair share of criticism since its launch due to the lack of some key features and performance issues (via Neowin).

As pointed out by several Reddit users, the new version of Whiteboard has latency and stability issues on Windows PCs. It also lacks many essential functionalities of the previous UWP app, such as support for window animations and the ruler. “Microsoft destroyed Microsoft Whiteboard. Slower at times to load, no window animations when maximizing/minimizing/closing (Windows10). No more Ruler functionality. It is somehow gone. Eraser erases the page as a whole, not what is desired,” the original poster explained on Reddit.

In response to the negative feedback, Senior Product Manager of Microsoft Whiteboard, Mathivathan Vhallatharasu, announced on Twitter today that the team has heard the criticism and would be rolling back its new Whiteboard application to the native Universal Windows Platform (UWP) app in “in less than a week.”

We heard all your feedback and we will be doing a rollback to the previous version of the whiteboard windows app shortly (in less than a week) – PM Whiteboard for windows.

Microsoft has confirmed on Reddit that the Whiteboard team is actively working to “close the gaps between the older windows app and the new update,” but the company didn’t provide a timeline. Do you miss the features available in the older Whiteboard app? Let us know in the comments below.

Over the past year we have learned a lot about remote working, but recognize that spontaneous creativity and rich collaboration can be challenging. Many of us miss the hallway conversations that took place on our way to and from meetings that sparked new ideas, ducked around a whiteboard to visually record the conversation, and the luxury of “reading the room.” We need solutions designed for extreme flexibility, so people can collaborate anywhere, anytime. According to research conducted for Microsoft’s Work Trend Index, more than 80 percent of executives say they expect more flexible working from home after the pandemic, and more than 70 percent of employees say they expect to benefit. Relying on tools that require everyone to be physically present is simply no longer feasible.

We have seen the growing need to use our products for creative solutions for virtual teams. Over the past year, we’ve seen a 12-fold increase in the monthly active Microsoft Whiteboard users, a clear sign that our customers are eager to connect and create together digitally.

Collaborate and create with Microsoft Whiteboard in Teams

It’s easy to pull out a whiteboard and share ideas. In your Teams meeting, tap the Share button and you will see Whiteboard appear between the options. Select and let the brainstorm begin. You can format text, create sticky notes, write your calendar, and more. And gone are the days of “can someone take a picture of the whiteboard and share it with the group?” All work is automatically saved so your team can reference it and update it when needed.

It’s also easy to prepare your whiteboard for the meeting. Just double-click the meeting invitation in the Teams calendar, click the Whiteboard tab, and prepare your whiteboard. When the meeting starts, your pre-prepared whiteboard is already in the meeting.

For longer term projects and discussions, you can add a whiteboard to a Teams channel. Now the whiteboard is accessible to the members of the channel and they can view and update it at any time, enabling ongoing brainstorming and collaboration. Just click the “+” button at the top of any Teams channel to add a tab, search for “Whiteboard” and follow the prompts to name your whiteboard and optionally post a message letting the channel know that Whiteboard is now enabled.

And when you’re in a large meeting, such as an all-hands session, town hall, or training session, you can use breakout rooms in Teams for smaller group conversations. And it’s easy to create a dedicated whiteboard for each room. After you sign in to a breakout room, select Microsoft Whiteboard under Share content in teams.

Note: The new Share content experience is coming soon. To access the full functionality of Whiteboard such as templates and much more, you can open the Whiteboard application on Windows 10 or iOS using the “Open in App” button.

Get real-time feedback from participants using polls in teams

Whether you’re leading a large-scale training session, running your monthly all-hands lesson or teaching in a remote classroom, Polls in Teams meetings allow presenters to get real-time feedback and turn participants into active participants. These polls leverage the infrastructure and capabilities of Microsoft Forms to enhance your virtual meeting experiences.

As a presenter or meeting organizer, you can prepare polls in advance. Just go to your Teams meeting chat or Teams meeting details and add (+ button) the Forms app as a tab to create polls. This tab is automatically named ‘Polls’.

How to collaborate on microsoft whiteboard

During the meeting, the presenter or organizer can start a poll without leaving the meeting window by first clicking the Forms icon at the top of your Teams window. All of your prepared polls will appear in the right pane, from which you can choose which poll to ‘start’.

After the meeting, you can directly evaluate the results of the poll in the “Polls” tab. You can even export them to an Excel workbook for analysis, sharing with colleagues, or browsing the web in the Forms app. With Forms’ intelligence and data insights, you can minimize the time it takes to create polls and take action based on the information your polls have collected.

Transform your presentation experience with PowerPoint Live in Teams

Reading the space, seeing people’s expressions and natural interactions became more difficult during a virtual meeting. To meet this challenge, we created PowerPoint Live in Microsoft Teams. Benefiting presenters and audience alike, this exclusive and unique experience delivers the rich presentation capabilities of PowerPoint and the collaboration of Microsoft Teams, giving meeting participants the tools to communicate, engage, and follow along in a way that suits their needs.

PowerPoint Live in Teams gives you all the tools you need to present confidently. You can now view notes, join chats and see your audience – all in one view. It’s also easy to seamlessly switch between presenters without that tedious switch.

How to collaborate on microsoft whiteboard

And it’s not just great for presenters, visitors can interact with content like hyperlinks and videos while using the content at their own pace. This redefines the way people interact with presentations and keeps viewers engaged.

How to collaborate on microsoft whiteboard

Simply start a Teams meeting to get started. Instead of opening a PowerPoint deck and sharing your screen, you can unlock the benefits of PowerPoint Live by choosing a recent file or uploading a file under the PowerPoint Live section of the new and improved Share content in Teams .

The launch of the company’s Whiteboard public preview for Surface devices is a ‘step in the right direction’ for a more modern and natural style of collaboration, analyst says.

Senior Reporter, Computerworld |

Microsoft is bringing its Whiteboard ‘digital canvas’ app to Windows 10 users, providing a new way for employees to collaborate on creative work and share ideas.

Whiteboard, aimed at Surface owners, makes use of the device’s stylus and touch inputs to share drawings. Users can jot down notes, make precise illustrations or search for images on the web from the app. It can also create tables, diagrams and flowcharts, which are updated in real time and automatically saved to the cloud.

“It’s designed for teams that need to ideate, iterate, and work together both in person and remotely, and across multiple devices,” the Microsoft Whiteboard team wrote in a blog post.

“This is certainly a step in the right direction for a more modern and natural style of collaboration,” said Alan Lepofsky, vice president and principal analyst at Constellation Research.

Whiteboard is specifically tied to Windows 10, “thus limiting its cross-platform appeal,” he said. “Still, I am pleased to see that Microsoft is so highly focused on improving the way people create and share information.

The preview has been available for a few months as a private beta, where it was used by customers for a variety of purposes such as real-time product design collaboration with clients. The public preview can be downloaded here.

The app is free for individual use, but requires an Office 365 subscription for multiple users. The plan is for Whiteboard to also replace a similar app that currently runs on Microsoft’s SurfaceHub digital whiteboard.

Richard Edwards, distinguished analyst at Freeform Dynamics, said that launching Whiteboard on Windows 10 gives Microsoft a number of opportunities: “It gives Surface owners a chance to show off the capabilities of their devices, it gives Whiteboard users a glimpse of what Microsoft Hub can bring to meetings [and] it brings the PC back into the meeting room, offering an alternative to Apple and Google devices,” he said.

“And if we factor in the imminent arrival of Always Connected PCs, then it becomes part of a much bigger come-back programm for the corporate – and maybe consumer – laptop.”

Lepofsky sees the launch as a part of the growth of digital canvas tools, allowing employees to share information easily and collaborate within a single document. “For far too long we have limited ourselves in the digital platforms to constraints from the physical world,” he said. “We don’t need to design for a rectangular piece of paper anymore.”

While he sees Whiteboard as promising, it will be important to see which partners are able to create integrations for the app.

Said Edwards: “How this app works alongside Office apps will determine its value an utility to business users.”

How to collaborate on microsoft whiteboard

The Microsoft 365 Whiteboard App (aka Office 365 Whiteboard) is a freeform digital canvas that allows you to create freely, collaborate in real time and save your work to the cloud so you can bring your team together, even when everyone is working remotely. We’ve enjoyed writing this series and we hope you are enjoying the articles aimed at helping you better understand and use the Microsoft 365 Whiteboard app. Part 1 in this series covered an introduction and overview of the Microsoft 365 Whiteboard app as well as how to install it. The second article, part 2 explored drawing, adding text, shapes, tables, images and notes. As we continue our focus on whiteboards, this third post will explain how to add grid notes, lists, templates and documents while using the insert menu. You can also refer to this earlier post to see how to use the whiteboard in Microsoft Teams.

Insert a menu

The Insert menu allows you to insert the following items:

  • Note grid (in preview and subject to change)
  • List (in preview and subject to change)
  • Follow up list (in preview and subject to change)
  • Template (in preview and subject to change)
  • PDF
  • Word Document
  • PowerPoint Document

Note: We understand that updates are done periodically and the time of this writing, some options were still in ‘preview’. It is possible that these features may change before being made publicly available.

Back in September, Microsoft launched a new version of its Whiteboard app for Windows, the company’s digital canvas that lets users collaborate with other people. This update introduced a brand new UI and several new collaboration features designed for hybrid work. However, the app has received a fair share of criticism since its launch due to the lack of some key features and performance issues (via Neowin).

As pointed out by several Reddit users, the new version of Whiteboard has latency and stability issues on Windows PCs. It also lacks many essential functionalities of the previous UWP app, such as support for window animations and the ruler. “Microsoft destroyed Microsoft Whiteboard. Slower at times to load, no window animations when maximizing/minimizing/closing (Windows10). No more Ruler functionality. It is somehow gone. Eraser erases the page as a whole, not what is desired,” the original poster explained on Reddit.

In response to the negative feedback, Senior Product Manager of Microsoft Whiteboard, Mathivathan Vhallatharasu, announced on Twitter today that the team has heard the criticism and would be rolling back its new Whiteboard application to the native Universal Windows Platform (UWP) app in “in less than a week.”

We heard all your feedback and we will be doing a rollback to the previous version of the whiteboard windows app shortly (in less than a week) – PM Whiteboard for windows.

Microsoft has confirmed on Reddit that the Whiteboard team is actively working to “close the gaps between the older windows app and the new update,” but the company didn’t provide a timeline. Do you miss the features available in the older Whiteboard app? Let us know in the comments below.

Over the past year we have learned a lot about remote working, but recognize that spontaneous creativity and rich collaboration can be challenging. Many of us miss the hallway conversations that took place on our way to and from meetings that sparked new ideas, ducked around a whiteboard to visually record the conversation, and the luxury of “reading the room.” We need solutions designed for extreme flexibility, so people can collaborate anywhere, anytime. According to research conducted for Microsoft’s Work Trend Index, more than 80 percent of executives say they expect more flexible working from home after the pandemic, and more than 70 percent of employees say they expect to benefit. Relying on tools that require everyone to be physically present is simply no longer feasible.

We have seen the growing need to use our products for creative solutions for virtual teams. Over the past year, we’ve seen a 12-fold increase in the monthly active Microsoft Whiteboard users, a clear sign that our customers are eager to connect and create together digitally.

Collaborate and create with Microsoft Whiteboard in Teams

It’s easy to pull out a whiteboard and share ideas. In your Teams meeting, tap the Share button and you will see Whiteboard appear between the options. Select and let the brainstorm begin. You can format text, create sticky notes, write your calendar, and more. And gone are the days of “can someone take a picture of the whiteboard and share it with the group?” All work is automatically saved so your team can reference it and update it when needed.

It’s also easy to prepare your whiteboard for the meeting. Just double-click the meeting invitation in the Teams calendar, click the Whiteboard tab, and prepare your whiteboard. When the meeting starts, your pre-prepared whiteboard is already in the meeting.

For longer term projects and discussions, you can add a whiteboard to a Teams channel. Now the whiteboard is accessible to the members of the channel and they can view and update it at any time, enabling ongoing brainstorming and collaboration. Just click the “+” button at the top of any Teams channel to add a tab, search for “Whiteboard” and follow the prompts to name your whiteboard and optionally post a message letting the channel know that Whiteboard is now enabled.

And when you’re in a large meeting, such as an all-hands session, town hall, or training session, you can use breakout rooms in Teams for smaller group conversations. And it’s easy to create a dedicated whiteboard for each room. After you sign in to a breakout room, select Microsoft Whiteboard under Share content in teams.

Note: The new Share content experience is coming soon. To access the full functionality of Whiteboard such as templates and much more, you can open the Whiteboard application on Windows 10 or iOS using the “Open in App” button.

Get real-time feedback from participants using polls in teams

Whether you’re leading a large-scale training session, running your monthly all-hands lesson or teaching in a remote classroom, Polls in Teams meetings allow presenters to get real-time feedback and turn participants into active participants. These polls leverage the infrastructure and capabilities of Microsoft Forms to enhance your virtual meeting experiences.

As a presenter or meeting organizer, you can prepare polls in advance. Just go to your Teams meeting chat or Teams meeting details and add (+ button) the Forms app as a tab to create polls. This tab is automatically named ‘Polls’.

How to collaborate on microsoft whiteboard

During the meeting, the presenter or organizer can start a poll without leaving the meeting window by first clicking the Forms icon at the top of your Teams window. All of your prepared polls will appear in the right pane, from which you can choose which poll to ‘start’.

After the meeting, you can directly evaluate the results of the poll in the “Polls” tab. You can even export them to an Excel workbook for analysis, sharing with colleagues, or browsing the web in the Forms app. With Forms’ intelligence and data insights, you can minimize the time it takes to create polls and take action based on the information your polls have collected.

Transform your presentation experience with PowerPoint Live in Teams

Reading the space, seeing people’s expressions and natural interactions became more difficult during a virtual meeting. To meet this challenge, we created PowerPoint Live in Microsoft Teams. Benefiting presenters and audience alike, this exclusive and unique experience delivers the rich presentation capabilities of PowerPoint and the collaboration of Microsoft Teams, giving meeting participants the tools to communicate, engage, and follow along in a way that suits their needs.

PowerPoint Live in Teams gives you all the tools you need to present confidently. You can now view notes, join chats and see your audience – all in one view. It’s also easy to seamlessly switch between presenters without that tedious switch.

How to collaborate on microsoft whiteboard

And it’s not just great for presenters, visitors can interact with content like hyperlinks and videos while using the content at their own pace. This redefines the way people interact with presentations and keeps viewers engaged.

How to collaborate on microsoft whiteboard

Simply start a Teams meeting to get started. Instead of opening a PowerPoint deck and sharing your screen, you can unlock the benefits of PowerPoint Live by choosing a recent file or uploading a file under the PowerPoint Live section of the new and improved Share content in Teams .

How to collaborate on microsoft whiteboard

Along with new Teams Rooms features, Microsoft announced today a redesigned Whiteboard that introduces new capabilities meant to make it easier to work in a hybrid setting. The latest version of Whiteboard focuses on guided collaboration, new content types, fresh UI, and expansion to its Microsoft 365 integration.

Whiteboard has added collaboration cursors that will let you see what your colleagues are doing on the canvas. The tool has also gained a new laser pointer option, first unveiled last month, to help you highlight important ideas. You can also guide others through important ideas with the “follow along” feature and get started on a presentation with new templates.

In addition, the collaborative workspace has introduced collaborative diagrams that you can create by blending shapes, lines, text, and ink. It also added a new capability to insert images and documents into your content and react to ideas with stickers. You can also bring in tables and task lists, for example, with fluid components.

How to collaborate on microsoft whiteboard

A new fluent toolbar also comes to Whiteboard, overhauling its visual collaboration tools. With the new creation gallery, you’ll have access to an intuitive layout that works on various devices like a Surface Hub or a smartphone.

Earlier this week, Microsoft (NASDAQ: MSFT) released a preview of the new Whiteboard app that basically allows you, together with your team, to collaborate on a “digital canvas that displays drawings, images as well as hand-written notes.”

The app has, since early this year, only been available to a small group of beta testers, but Microsoft now says that it is available to all Windows 10 users.

The app comes with ruler tools, pens and sticky notes as well as the ability to drag and drop images on the board. Interestingly, you can even stack images, but even more fascinating is the fact that you don’t have to worry about losing your work since all work is automatically saved.

The app also allows Windows 10 users to create mockup, ink on images or use notes on a virtual whiteboard. In that regard, Microsoft says it uses the app for diagramming its engineering plans.

You can also use the app to collaborate with distant co-workers and yet, you never have to worry about writing over each other as all work is automatically saved, and you can see your peers making their additions and changes. “With real-time collaboration across multiple devices, you can see where everyone is on the board and the updates they’re making — whether they’re adding images, putting up sticky notes or creating diagrams,” said the Microsoft Whiteboard team in the official Whiteboard release post. “Now even remote workers can easily join in and contribute to the discussion.”

The app is currently only available in English, but the tech giant says it will be adding other languages in the coming months.

The app is free for use to anyone with a Windows 10 device, but you will need to have at least one person with an office 365 subscription if you are multiple collaborating users.

How to collaborate on microsoft whiteboard

Microsoft Whiteboard is a great tool in the Microsoft 365 belt: allowing innovative & visual planning while keeping the data inside the tenant. And of course one big benefit is that it is included with the license. There is still room for improvement with Microsoft Whiteboard but one of the roadmap items just completed: adding a Whiteboard to Microsoft Teams’ team channel!

If you have access to the Whiteboard you can start just like you would add any other application to the team channel. With hitting the +.

How to collaborate on microsoft whiteboard

After that you just search for the Whiteboard and add it!

How to collaborate on microsoft whiteboard

You can give your Whiteboard a name – the name will also be the tab’s name.

How to collaborate on microsoft whiteboard

And there it is! Just like the Whiteboard in a Microsoft Teams meeting!

It is good to note that this feature is always creating a new Whiteboard.

How to collaborate on microsoft whiteboard

And if you navigate to the Whiteboard application you can find it in there as well (since you created the Whiteboard).

How to collaborate on microsoft whiteboard

How about other members in the team?

If you are a member of a team that has the Whiteboard added then you can navigate to the team channel and open the whiteboard to get the access to it.

After you have accessed the Whiteboard inside a team it will be added to your Whiteboard app as well!

Note: the one who created (added) the Whiteboard to the team channel will be it’s owner.

Also worth noting is that Guest members in the team can access the Whiteboard in the tab. They can do so only via the team – opening the Whiteboard to the web app results in error.

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Published by Vesa Nopanen “Mr. Metaverse”

Principal Consultant and Microsoft MVP working on Metaverse and Future Work Microsoft Teams is the main portal for Microsoft’s Metaverse, allowing to create new business models and processes connecting people, applications, data and files with the help of digital fabric AI. Immersive Metaverse and meetings enable new ways how to meet, work, collaborate and share experiences together. Microsoft Mesh for Teams will enable everyone to participate – with PC/mobile or with Mixed Reality devices such as HoloLens. This story is start beginning and I am guiding you and your organization on the road. I am extremely passionate about Metaverse and how it – with Microsoft Teams – enable to change how people work together now and in the future. Microsoft Mesh, Microsoft Loop, Microsoft Viva, Microsoft Graph, Azure and other pillars of the Microsoft Cloud are building blocks to Metaverse. View all posts by Vesa Nopanen “Mr. Metaverse”

11 thoughts on “ How to: adding a Microsoft Whiteboard to a team channel as a tab ”

Is it possible to add a Whiteboard to a TeamsChannel using Graph API?

Good question! I had to test this one and I found out it was possible to use Graph API to add a existing Whiteboard to a channel as a tab!

<
“displayName”: “Whiteboard via Graph API”,
[email protected]”: “https://graph.microsoft.com/v1.0/appCatalogs/teamsApps/95de633a-083e-42f5-b444-a4295d8e9314”,
“configuration”: <
“entityId”: “whiteboard.microsoft.com”,
“contentUrl”: “https://app.whiteboard.microsoft.com/me/whiteboards/[yourwhiteboardid]?embed=1&isOpenInTab=1”,
“removeUrl”: null,
“websiteUrl”: “https://app.whiteboard.microsoft.com/me/whiteboards/[yourwhiteboardid]”
>
>
You can get the whiteboard id from URL when you open the whiteboard in web version.

As for adding a new whiteboard: I don’t know if that API is available. I haven’t seen one yet.

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How to collaborate on microsoft whiteboard

How to collaborate on microsoft whiteboard